Ashesi University LBG invites proposals from suitably qualified and experienced companies for the supply, delivery, commissioning and after-sales maintenance of one (1) new, fully equipped Advanced Life Support (ALS) ambulance.
Reference Number: ASH/PROC/RFP/26/001
Issuing Institution: Ashesi University LBG
Submission Deadline: Wednesday, 18th November 2026 at 4:00 PM GMT
Submission Email:
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The University seeks to engage a competent supplier with demonstrated technical expertise and reliable after-sales support arrangements in Ghana, particularly for the maintenance and servicing of both the ambulance vehicle and its onboard medical equipment.
1. Scope of Requirements
The engagement shall cover:
Supply and delivery of one (1) new, fully equipped ALS ambulance meeting the University's technical specifications.
Installation, testing and commissioning of all onboard medical equipment, including operational training for designated personnel.
Provision of warranty, preventive maintenance, repairs and technical support for the ambulance vehicle.
Preventive and corrective maintenance, calibration where applicable, repairs, spare parts and technical support for onboard ALS medical equipment, either directly or through established technical service partnerships.
Availability of qualified technical personnel, spare parts and reliable after-sales support arrangements in Ghana.
2. Minimum Technical Specifications
The proposed ambulance shall be configured to support advanced emergency treatment, patient stabilisation and safe transport.
A. Emergency and Resuscitation Equipment: Oxygen supply and delivery systems; suction equipment; basic airway management equipment, including Bag-Valve-Mask (BVM); advanced airway management and intubation equipment; Automated External Defibrillator (AED); CPR and resuscitation equipment.
B. Advanced Cardiac and Patient Monitoring: Advanced ECG/cardiac monitoring; manual defibrillation and cardioversion capability; external cardiac pacing; pulse oximetry and blood pressure monitoring; advanced multi-parameter patient monitoring; Capnography ($EtCO_2$), where clinically indicated and within the approved clinical scope.
C. Emergency Treatment and Patient Care: Intravenous (IV) access and fluid administration equipment; intraosseous (IO) access equipment; trauma and bleeding management equipment; patient immobilisation equipment; stretcher and patient restraint systems; obstetric and paediatric emergency equipment; personal protective equipment (PPE) and infection control supplies; provision for ALS emergency medications, subject to approved clinical protocols.
D. Ventilatory and Critical Care Support: Continuous ventilatory support capability; advanced emergency monitoring during patient transport.
Optional Equipment: Mechanical ventilator, infusion pumps and syringe pumps. Optional equipment shall be priced separately and shall not form part of the evaluated price.
Bidders shall confirm in their Technical Proposal that the offer complies with each specification above and clearly state any deviations. The final technical specifications shall be subject to validation by the University's Health Centre and applicable regulatory requirements.
3. Key Contract Requirements
Warranty: A minimum warranty of two (2) years or 100,000 km, whichever comes first, for the ambulance vehicle, and a minimum of two (2) years for all onboard medical equipment, from the date of commissioning. Warranty shall cover parts, labour and scheduled preventive maintenance.
Delivery Period: Delivery, installation and commissioning shall be completed within a maximum of twelve (12) weeks from the date of contract signing. Bidders shall state their proposed delivery period.
Payment Terms: Bidders shall state their proposed payment terms. Any advance payment shall not exceed 50% of the contract price and shall be secured by an advance payment guarantee from a reputable bank or insurance company, for the full amount of the advance. The balance shall be payable upon delivery, installation, commissioning and training, as certified by the University.
Currency: All prices shall be quoted in Ghana Cedis (GH¢), with VAT and all applicable taxes and levies shown separately.
Proposal Validity: Proposals shall remain valid for ninety (90) days from the submission deadline.
Inspection: The University reserves the right to inspect the proposed ambulance, or a comparable reference ambulance supplied by the bidder, before contract award.
4. Eligibility Requirements
Bidders shall submit copies of the following documents. These requirements will be assessed on a pass/fail basis, and only proposals that meet all of them will proceed to technical evaluation:
Valid statutory documents:
Certificate of Incorporation and, where applicable, Certificate to Commence Business;
Company registration particulars showing directors and shareholders;
Valid Tax Clearance Certificate issued by the Ghana Revenue Authority (GRA);
VAT Registration Certificate issued by the Ghana Revenue Authority (GRA);
Valid SSNIT Clearance Certificate;
Valid Business Operating Permit from the relevant Metropolitan, Municipal or District Assembly;
Valid Food and Drugs Authority (FDA) Ghana licence for the storage and distribution of medical devices.
Manufacturer's Authorisation from the ambulance and/or principal ALS equipment manufacturer(s), confirming the bidder as an authorised supplier or service agent in Ghana.
Signed Proposal Submission Form.
(Note: All statutory certificates and licences submitted must be valid as at the submission deadline. Proposals that do not include all eligibility requirements will not be considered.)
5. Content of Proposals
Each proposal shall consist of a Technical Proposal and a separate Financial Proposal.
5.1 Technical Proposal: Shall include company profile, verifiable experience, detailed technical specifications (make, model, brochures), compliance confirmation, after-sales support capacity in Ghana, warranty details, delivery schedule, client references, and regulatory compliance evidence. (Note: The Technical Proposal shall not contain any pricing information.)
5.2 Financial Proposal: A formal quotation inclusive of delivery to Ashesi University, Berekuso, showing the ambulance price, itemized medical equipment prices, delivery/training costs, VAT/taxes separately, total price, and separately priced optional equipment/post-warranty maintenance costs.
6. Evaluation of Proposals
Proposals will be evaluated in three stages:
Eligibility (pass/fail) against Section 4 requirements.
Technical evaluation (40%) on technical compliance, after-sales support capacity, relevant experience, warranty/maintenance, and delivery/training plan.
Financial evaluation (60%).
7. Method of Submission
Email Address:
Subject Line: RFP - Supply and Maintenance of ALS Ambulance
Deadline: Wednesday, 18th November 2026 at 4:00 PM GMT
Instructions: Technical and Financial proposals must be submitted as separate PDF files clearly labelled, with file names including the company name. Enquiries and clarification requests should be sent to the same email no later than Wednesday, 11th November 2026.
